After selecting the shredder models for your medical practice, you will need a protocol for managing shredded paper waste. A large majority of large and small medical firms in the Massachusetts and New Hampshire area opt to hire a third party company to handle the entire process, this has proven to cut down their labor cost and capital investment in shredders. Due to the competitive nature of the shredding and Paper Recycling industry, contracting your shredding service will often result in 20 to 60% Cost reduction.
Shredding plants are equipped with giant shredders that are powerful disintegrators that use rotary blades systems to reduce high volumes of books, X-rays, binders, paper bundles and other bulk materials to tiny particles. These machines even pulverize CDs, thumb drives, DVDs, media discs, credit cards, ID badges, backup cassettes and computer Hard Drives. Chopping them into indecipherable fragments at the rate of up to two tons per hour. At the end of the process, the media is taken for final incineration.
Why Take The Risk?
HIPAA Violation fines range from $100 to $50,000 per violation, it is a big risk to take and not doing the right think will often result in small business bankruptcies and imprisonment. Have a plan in place that is well documented showing how your office handles PHI documents and how it destroy them at the end of the life cycle. You will be doing yourself a big favor and protecting your patient’s data. The most cost effective way to discard the patient’s files is to contract the service to a trustworthy service provider. They have the expertise and the insurance backing to safeguard the data until the final destruction. They will often provide a Certificate of destruction, a legally binding statement that all Medical files and X-rays have been properly destroyed and shielding your practice of future liability.